Changing a Registered Address
Registered company addresses are a crucial component when registering a company in Thailand. Registered addresses are used for many reasons, such as company registration, tax purposes, and official correspondence. Therefore it is important to keep the company address updated at all times.
When a company decides to relocate or alter its address, it is essential to notify and update the relevant government authorities.
Companies may use a rented office as the registered address, but the company must have the written authority of the owner of the leased property to register for VAT.
Changing a registered business address to another province requires holding an extraordinary meeting of the shareholders (EGM) and amending the company’s memorandum of association.
Why work with VB and Partners?
Embarking on a business venture, especially in a foreign land, can appear overwhelming. At VB & Partners, we understand this challenge and our experts are ready to assist with your needs. Our comprehensive range of services covers every step, from initial business feasibility assessments to complete incorporation and the start of your business operations.
Navigating local laws and regulations is a paramount concern for foreign enterprises. Our tailored solutions alleviate this complexity, ensuring unwavering adherence to legal mandates. Backed by a team well-versed in the intricacies of the Thai market and regulations, ensuring the smooth operation of your business.
VB & Partners takes pride in its assembly of seasoned experts. Ranging from Incorporation, Accounting & Secretary Services to Immigration and Real Estate, VB & Partners stands as your premier destination for all your legal and accounting needs.
What does this package include
Pre-application process (for addresses in a different province):
Our experts can assist you with the initial steps for changing your company’s address to a new province. This includes:
- Calling, managing and drafting the minutes for any required shareholder meetings.
- Drafting any required changes to the Memorandum of Association.
- Collecting and submitting the documents:Our team of experts will collect, collate and fill in all the required documents, ready for your signature. We will then submit the documents to all relevant authorities (Revenue Department, Social Security Offices etc).
- Post-registration requirements:
Our experts can assist you with the next necessary steps after changing your address.
Moving to a new province:
- Advertisement made in a local Thai newspaper relating to the change in address.
- Proof of the letter being sent to the shareholders to arrange a meeting to notify them regarding the address change.
- Updating the company address at your bank.
- Updating the addresses for any Visas and Work Permits.
What you must know before applying
Book a Call with our expert
Up to an hour consultation on the process of changing a company address in Thailand.
We will provide you with information on key areas such as the process for changing a company address in Thailand. We will also answer any other legal questions to provide you with a clear overview.
If some extra research is necessary to answer your questions, our experts will check and revert to you with complementary elements by email.
This consultation is provided by legal experts in English or in French.
Frequently Asked Questions
In general, recently built condos specify in their regulations that their units cannot be used for registering a company.
However, some older condominium developments are more flexible. To be sure, you will have to ask the juristic person at the condo in question. If you are a tenant, you will also have to seek permission from your landlord.
If you have a house, it is generally possible to use it to register a company. If your house is part of a compound, like a condo, you must check the compound’s regulations to see if it is possible.
Please note that it is mandatory to display the full company name next to the property’s entrance.
Using a personal address to register a company is often seen as practical and economical. However, doing so may lead to you having your home visited by the authorities as it is also a business premise.
Changing your company’s registered business address to another province requires the company to satisfy several requirements.
Firstly, the company must advertise the relocation in the local newspaper and other media.
The company will also be required to amend the company’s memorandum of association (MOA). Amending the MOA will require an Extraordinary Shareholder Meeting. To do so, the director must send a letter to the shareholders within 14 days before the meeting date. After the Shareholders Meeting has approved the relocation, the relocation must be registered with the Department of Business Development, Revenue Department, and Social Security Office.
The company’s address must also be changed on the work permits of foreign employees, and the bank that the company has opened a corporate bank account must also be notified.
Finally, the Revenue Department must be notified 15 days before the relocation.
The following documents are required for changing a company registered address:
- Copies of the director’s identification card or passport
- Copies of the company’s VAT certificate
- Copies of the company’s affidavit
The documents that need to be submitted by the office building are:
- Copy of the office building’s Tabien Baan
- Copy of the letter of consent that is issued by the office building to the company
- Proof of office building ownership (e., construction permit, house sale agreement, and house number application)
- Copies of the office building’s location
- Photographs of the office and the company’s signboard